Last modification: 04-22-2020 (filed and time stamped on MyCopyProof.com)

 

1. General

1.1. BPS Ltd is the owner of the e-signproof.com website, e-mail: contact@e-signproof.com, processes your personal data in the context of your use of our products ("Products") or your platform (" Platform "and, with the products," Services "). We treat your personal data confidentially and responsibly. The processing of your personal data is done in compliance with the General Data Protection Regulations ("GDPR" or RGPD in French).

 

1.2. As part of this privacy policy, we would like to clarify the nature, scope and objectives of data collection and use, and give you an overview of the processing of your personal data.

 

1.3. For some of our products, we will only process data for the purposes and means that you determine. In these cases, we will provide you with separate data processing agreements.

 

1.4. The controller for the processing of your personal data within the meaning of the GDPR is the Company. You can contact us by mail under the address given below or by e-mail using the e-Mail address: contact@e-signproof.com

 

2. Processed data

2.1. General: We process this personal data that the user of our Services transmits to us, for example during registration or when using the Services.

 

2.2. Use of the website: If you visit our website, we only process the personal data that your browser communicates to our server. We collect the following data, which is necessary for us to display the website correctly and to guarantee the necessary stability and security:

• IP adress

• Date and time, GMT time difference

• Requested site, site from which the request was sent, transmitted the volume of data

• Access status / HTTP status code

• Browser, operating system, interface, language and version of browser software.

2.3. Registration data: During registration, we collect and process the following information:

• Registration details: registration date, password

• Personal information: full name; E-mail adress; address, postal code, city, region, country

• Company information (optional): company name, website, tax ID (optional depending on the options chosen for our services)

• Payment information (date of payment, and name)

o Credit card type, only the last four digits, expiration date (but not the entire credit card number)

o PayPal email address

o Payment date, invoice ID, currency, amount

o Monthly or annual payment.

 

2.4. Data on the use of products: The data processed when using the Services is only processed by us as a processor, and not as a controller. Please see the separate data processing agreement for more details.

 

3. Why we process your data?

3.1. Purpose: Data processing pursues the following objectives:

• Provide and improve services;

• Customer relationship management, including newsletters

• Security and stability of Services.

 

3.2. The legality of the processing: The legality of the processing (Art. 6 GDPR) follows from:

• 3.2.1. Your consent, when we asked for your express consent in accordance with the GDPR (RGPD in French) at the time of your registration

• 3.2.2. The need to perform the contract, because your data is necessary for a satisfactory use of the Services in accordance with the GDPR (RGPD in French)

• 3.2.3. The necessity for the purposes of the legitimate interests pursued by the Company or by a third party in accordance with the GDPR (RGPD in French)

 

3.3. Legitimate interests: The legitimate interests which are formed under law 4.2.3 are to monitor, analyze and improve the Services, to support you with everything to protect security, integrity, performance and functionality of the Services, and to provide you with advertisements.

 

4. How we use and transfer your personal data?

4.1. Use: We use the data that you, as a user of the product, you have provided to us.

 

4.2. Transfer: We transmit data to third parties only, if this is (i) necessary for the purposes, for example when we use service providers such as for the storage of data on our Microsoft OneDrive pro servers, (ii) in because of a request from a national authority, (iii) because of a court decision, or (iv) if you have consented in advance.

 

4.3. Main service providers:

• 4.3.1. For certain parts of our Services, we use third-party providers to process data for us, such as

o PayPal

o Scaleway

• 4.3.2. When certain service providers are used, the data is transferred to beneficiaries in third countries, namely the United States. All service providers are part of the EU-US privacy shield or adhere to sufficient data protection standards.

 

5. Data storage and security

5.1. Storage period: We store your data as long as you are a registered user of the product. Beyond that, we only store data if it is legally necessary (due to warranty, limitation or retention periods) or otherwise required.

 

5.2. Deletion: The data will be deleted if you revoke (a) your consent to storage b) The data is no longer necessary to fulfill the user contract concerning the product, or (c) storage is or becomes legally inadmissible. A request for deletion does not affect the data, if storage is legally necessary, for example for accounting purposes.

 

5.3. Security measures: To avoid unauthorized access to data and generally secure data, we apply the following security measures: encrypted transmission, encrypted storage, authorization concept, data backup concept and physical security measures for servers. These security measures are constantly revised to comply with the latest technological developments.

 

5.4. The data is stored on our Scaleway CS2 and C14 server. Scaleway is therefore responsible for the security, backup and maintenance procedures for the stored files.

 

6. Rights information

6.1. Exercise of rights: To exercise your rights, please send a request by email to the email address contact@e-signproof.com

 

6.2. Revocation of consent: You can revoke consent for future data processing at any time. However, this does not affect the legality of the data processing according to the consent before the revocation.

 

6.3. Right of access: You have the right to obtain (i) confirmation of whether your data is processed by us and, if so, (ii) more specific information about the data. More specific information concerns, among other things, the purposes of processing, the categories of data, the potential recipients or the duration of storage.

 

6.4. Right to rectification: You have the right to obtain from us the rectification of inaccurate data concerning you. In the event that the data processed by us is not correct, we will correct it without undue delay and inform you of this correction.

 

6.5. Right to erasure: If you decide that you do not want us to process your data further, please send a request by e-mail to the e-mail address contact@e-signproof.com or by mail to postal address represented in article 1.4. We will immediately delete your data and notify you of this process. If the mandatory provisions of the law prevent such erasure, we will inform you without undue delay.

 

6.6. Right to restriction of processing: You have the right to obtain from us a restriction on the processing of your data in the following cases:

• 6.6.1. You are investigating under the law by. 7.4, if requested

• 6.6.2. You are of the opinion that the processing of your data is illegal, but opposes the erasure of the data

• 6.6.3. You always need the data for the establishment, exercise or defense of legal claims

• 6.6.4. You have objected to the processing.

 

6.7. Right to data portability: You have the right to (i) receive your data in a structured format, commonly used and readable through consumer software (office 365 for example) and (ii) to transmit this data to another unhindered controller on our part.

 

6.8. Right of object: You have the right to object to the processing of data at any time.

 

6.9. Right to lodge a complaint: You have the right to lodge a complaint with a supervisory authority if you think that the processing of data infringes applicable law, in particular the GDPR (RGPD in French) but on the condition of having first informed e-SignProof (contact@e-signproof.com) and not having obtained a satisfactory answer.

 

7. Cookies

7.1. What are cookies? The site uses "cookies" - small text files that are placed on the user's computer, smartphone and / or stored by the browser. If the respective server of our site is again visited by the user of the website / product, the user's browser sends the cookie received opposite to the server. The server can evaluate the information received in this way in different ways. Cookies can, for example, be used to manage advertisements on the website or to facilitate navigation on a web page.

 

7.2. Disable cookies: The user can disable the installation of cookies by entering the corresponding parameters in their browser software (for example in Internet Explorer, Mozilla Firefox, Opera or Safari). However, in this case, the user may compromise their use of the full range of functions on the site.

 

7.3. Cookie Policy: Please see our Cookie Policy for more information.

 

8. Analysis services

8.1. Google Analytics

• 8.1.1. General: This website uses Google Analytics, a web analysis service from Google Inc. ("Google"). Google Analytics uses cookies. Information about your use of the website created by a cookie will generally be transmitted to a Google server in the United States and stored there. The site uses Google Analytics in conjunction with the "_anonymizeIP ()" option. This means that your IP address will be shortened by Google beforehand within EU member states or other members of the Agreement on the European Economic Area. Only in exceptional cases will the entire IP address be transmitted to a Google server in the United States and shortened there. Any connection with a specific person is therefore excluded and personal data immediately deleted. The IP address transmitted by your browser using Google Analytics will not be combined with other data held by Google.

 

• 8.1.2. Plug-in: You can prevent the collection of data via the cookie regarding your use of the website (including your IP address) and its processing of this data by Google, by downloading and installing the following browser plug-in: https : //tools.google.com/dlpage/gaoptout? hl = en.

 

• 8.1.3. Purpose: On behalf of the website operator, Google will use this information to assess your use of the website, to compile reports on website activities and to provide other operator services related to website and internet usage. We use Google Analytics to analyze and be able to constantly improve the use of our website. Thanks to statistics, we are able to improve our services and make them more interesting for users. In special cases where personal data is transmitted to the United States, Google is certified via the EU-United States privacy shield.

 

• 8.1.4. Third party vendor information:

Conditions: https://www.google.com/analytics/terms/gb.html

Data protection overview: https://support.google.com/analytics/answer/6004245?hl=en; and Privacy policy: https://www.google.de/intl/en/policies/privacy /.

 

9. Changes to this privacy policy

9.1. If the Company decides to change this privacy policy, it will post these changes directly in the Services. If the changes are important to you, in particular with regard to your right to data protection, you must confirm them.